Resolution No. 2/2019
of the Council of Lodz University of Technology
of 19 November 2019 
on adopting the "Rules and Regulations of the Council of Lodz University of Technology"

Pursuant to Article 22(2) of the Act of 20 July 2018 – Law on Higher Education and Science (Journal of Laws of 2018, item 1668, as amended), it is resolved as follows:

§ 1

The Council of Lodz University of Technology adopts the "Rules and Regulations of the Council of Lodz University of Łódź" constituting an appendix to the resolution.

§ 2

The Resolution shall enter into force on 19 November 2019.

 

Appendix
to the Resolution No. 2/2019 of the Council of Lodz University of Technology of 19 November 2019
on the adoption of the "Rules and Regulations of the Council of Lodz University of Technology"

 

Rules and Regulations of the Council of Lodz University of Technology
§ 1

  1. These Rules and Regulations set out the procedure for the functioning of the Council of Lodz University of Technology, hereinafter referred to as "the Council".
  2. The Council is a body of Lodz University of Technology whose competences, composition, rules of appointment and scope of action are defined by the Act of 20 July 2018 - Law on Higher Education and Science (Journal of Laws of 2018, item 1668, as amended) and the Statute of Lodz University of Technology.
  3. The Council is represented externally by the Chairperson of the Council of Lodz University of Technology, hereinafter referred to as the "Chairperson ".

§ 2

  1. The Council works in the form of ordinary and extraordinary meetings.
  2. The work of the Council is manged by the Chairperson.
  3. In the absence of the Chairperson, a meeting shall be chaired by a member of the Council authorised by the Chairperson.
  4. Ordinary meetings shall be convened by the Chairperson at least once a quarter. If a meeting is not convened within this period, it is held on the seventh working day of the month following the month in which the deadline expired, at 12.00 p.m. in the building where the Rector's office is located.
  5. Extraordinary meetings shall be held at the request of at least four members of the Council or the Rector.
  6. The date of the extraordinary meeting is set by the Chairperson, whereas the indicated date cannot fall later than within 14 days from the date of submitting the motion. 
  7. The Chairperson may invite other persons to meetings of the Council on own initiative, the initiative of the Rector or at the request of the Council. The invited persons participate in the meeting of the Council in an advisory capacity. 

§ 3

  1. The basis for arrival at a meeting of the Council is a personal invitation sent by e-mail, specifying: date, place and agenda.
  2. The agenda shall be set by the Chairperson. The Council may amend the agenda before its adoption in the presence of at least half of the statutory number of members by an absolute majority of votes.
  3. If a member of the Council is unable to attend a meeting, he/she is obliged to present justification to the Chairperson or a person authorised by the Chairperson.
  4. Studies, materials and projects discussed at the meetings are submitted to the Council members electronically. Their preparation is the responsibility of the relevant units of Lodz University of Technology.
  5. The Council adopts resolutions at meetings by an absolute majority of votes in the presence of at least half the statutory number of members.
  6. At the request of even one member of the Council, voting takes place by secret ballot.
  7. In justified cases, in particular in relation to the Council member's stay abroad, business trip, holiday or illness, it is permissible for the Council to adopt resolutions in writing or using means of direct remote communication.

§ 4

  1. Meetings of the Council are recorded in writing in the form of the protocol.
  2. The protocol signed by the person recording the meeting and the Chairperson or, in the case referred to in § 2(3), by the member of the Council authorised to chair the meeting.
  3. The protocol is approved by the Council at its next meeting.

§ 5

Resolutions of the Council and documents addressed to third parties shall be signed by the Chairperson of the Council in accordance with the powers of representation referred to in § 1(3).

§ 6

  1. The costs of the Council's activities shall be borne by Lodz University of Technology.
  2. The Council uses the premises, facilities and materials of Lodz University of Technology.
  3. The administrative and technical support of the Council is provided by the administrative unit of the University indicated by the Rector.

§ 7

  1. In matters not regulated by these Rules and Regulations and not reserved by law or the Statute of Lodz University of Technology, decisions are made by the Chairperson of the Council.
  2. Amendments to these Rules and Regulations shall be made in accordance with the procedure laid down for their adoption.
  3. These Rules and Regulations shall enter into force on the date of their adoption.