E-Deliveries are the electronic equivalent of traditional letters, including those sent with acknowledgment of receipt. In practice, this means that e-Deliveries will largely replace correspondence that has previously been sent by the university through traditional postal methods.
Lodz University of Technology will be required to prepare letters addressed to you, arising from doctoral matters, in electronic form and deliver them to you via one of two services provided by Polish Post (this applies to individuals with a PESEL number):
· PURDE (Public Service of Registered Electronic Delivery) – which involves delivering correspondence in electronic form to an individual electronic delivery address (ADE); delivery of a letter to the ADE triggers appropriate legal effects.
· PUH (Public Hybrid Service) – where correspondence prepared by the university in electronic form is converted by Polish Post into paper form (printed) and then delivered using traditional methods to the recipient's address.
To receive correspondence via the PURDE service, it is necessary to establish your own electronic delivery address (ADE) for individuals, which can be done through the gov.pl website.
Establishing an address is voluntary and free of charge. Information on this topic is available on the website.
Once you obtain an ADE, you will have the ability to receive electronic correspondence through an "inbox," which will be available on your account in the gov.pl service after logging in and activating the inbox.
In the settings of your inbox, you can link your ADE address with your private email address so that you will receive notifications about new correspondence within e-Deliveries.
We do not recommend providing university email addresses as private addresses due to the limited duration of these accounts (until the end of your studies).
IMPORTANT: By establishing an ADE, you agree to receive correspondence requiring acknowledgment of receipt EXCLUSIVELY through the PURDE service. This also means accepting the obligation to check the contents of your inbox. Letters delivered to your electronic delivery address are considered effectively delivered, which triggers specific legal effects.
We inform you that according to the law on electronic deliveries:
Article. 41. 1. Proof of receipt is issued after:
1) receiving correspondence sent to the electronic delivery address of a non-public entity;
(…)
3) 14 days have passed from the date of receipt of correspondence sent by a public entity to the electronic delivery address of a non-public entity if the addressee has not received it before this deadline.
Article 41. 2. Receiving an electronic document means any action by the addressee possessing an electronic delivery address that results in the addressee having access to a document that has arrived at that address and being able to familiarize themselves with its content.
Article 42. 1. In cases where correspondence is delivered using public registered electronic delivery service, correspondence is considered delivered at the moment indicated in the proof of receipt:
1) upon receipt of correspondence – in cases referred to in Article 41 sec. 1 point 1;
(…)
2. In cases referred to in Article 41 sec. 1 point 3, correspondence is considered delivered on the day following the expiration of 14 days from the date indicated in the proof of receipt for receipt at the electronic delivery address of a non-public entity.
To facilitate communication between the university and you, we kindly ask that after obtaining your electronic delivery address, you enter it into the WebDziekanat system under personal data.
You can also use your electronic inbox and PURDE service to send documents electronically to the university that were previously sent in paper form, particularly as registered mail. This service is free and serves as an equivalent to traditional registered mail. Documents/letters attached to correspondence must be signed with an electronic signature (qualified or confirmed trusted profile). For documents processed under the Administrative Procedure Code, starting from January 1, 2025, submissions via e-Deliveries and ePUAP will be allowed (until its expiration).
We also inform you that introducing this form of electronic correspondence does not exclude submitting documents to the university in traditional form (in an envelope sent via Polish Post) or in person at the university.
We inform you that for individuals who do not establish an ADE by January 1, 2025, until they establish an ADE, the university will send correspondence via PUH service, which means that documents in electronic form will be forwarded to Polish Post, where they will be printed and delivered in an envelope as registered mail.
We encourage you to establish an ADE and inbox and take advantage of this new convenient form of electronic correspondence provided by PURDE.
Detailed information about e-Deliveries and the schedule for implementing mandatory use of the National Electronic Delivery System can be found on our website.